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  • Jeff Colucci

Campaign Fulfillment

Is Your Agency Just Placing or Placing and Watching?


Regional Buying on a Budget

Your agency better be prepared to keep a watchful eye! It’s easier to blanket areas than it is to break them apart. There are many ways to carve out and divvy up your media spend. Maybe you want to focus your spend on your top performing markets? Maybe you want to focus your spend on the least performing markets? Maybe you are opening new location(s) and you want to spend a portion of your dollars in those areas? Is your agency prepared to execute this type of buying? Is your agency prepared to watch over that campaign and treat your money like it’s their own? Will your agency watch over the buy to make sure that those portions stay in those areas? This takes an enormous amount of planning, reporting and time. If left unattended, your money could end up in areas you did not want to focus on and possibly in another time zone. And yes, that happens more often than you may think.


Here are a few items to task your agency to get the biggest bang for your buck.


Negotiate with your Vendor

Your company’s media budget seems to be cut from last year, and of course everyone wants more of everything than the last campaign. How are you going to get that done with less money? Does your agency negotiate with their vendors? Or do they just buy close to rate card and commit? This should be your first question to your agency. Let’s be honest, the easiest thing for the agency would be not to negotiate on rate. They bill off your total spend!


Check Impression Delivery and Pacing for your Digital Campaigns

Is your agency checking that the impressions placed are delivered in the scheduled territories? Or are they just checking to see if the number of impressions were delivered so they can bill you for them. This is the top area where you can get some added value for sure.


On a recent campaign we requested delivery by zip code and found that roughly 20% of their spend delivered into unapproved zip codes. That is not good news for anyone, but it periodically happens. Those of us in the reconciliation department know this means “Free Ads”. That incorrectly placed 20% will be coming back to the client and back into the approved areas. That 20% is voided from the invoice becomes added value impression.


We require weekly reports that shows us delivery by the hour. Pacing is extremely important for all our campaigns. Are your impressions being delivered while people are awake? Are the relevant times to sales cycles or just wasteful placements?


Out of Home Billboards

You might think, what is there to watch? The billboard goes up, then it comes down. That would be terribly naive. There are many things that you should be watching for. Typically, there is an acceptable window “posting period” that as the agency along with the vendor agree upon. Meaning, they typically have a few days from the proposed start date to post the board. Expecting them to post possibly hundreds of boards on a Monday because that is when it supposed to start is not possible. Over a few days, yes. If we come across, that every board posted 5 days late and you have 50 boards, that is 250 days of lost advertising time. Which equates to nearly 9 months of lost exposure! This is unacceptable and we either get that lost time reinserted on the back end or take credits.


Multiple Creatives Pieces Frequently in out of home and digital there could be multiple creative pieces that are running at the same time, and you scheduled equal rotation for each. When the digital play report comes in you find that one of the creatives ran 80% and the other 2 ran at an equal 10%. Again, not something the client or us want to hear. On the other hand, for those of us in the accounting department, we know this means “Free Ads” or “Added Value” to our client. That mistake is removed from the invoice, and you get those additional ads for no cost and the contract is reloaded until fulfilled.

At A3 Media, we do everything possible to always ensure that there are no mistakes made on all our campaigns. It’s this detail that you want to make sure you’re getting from your agency. Are they watching these things? Honestly, it would be easier and less time for the agency not to get so granular, but then the client is really the only one who loses!



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About A3 Media

A3 transforms media from an expense into a smart investment. Since 1997, we have successfully helped regional businesses launch new products, expand into new markets and increase sales through media plans that make every dollar spent do more. Our clients include brands such as Yuengling and Ashley Furniture. For more information about how A3 Media can help your digital marketing efforts, please call A3 Media at (610) 631-5500.