Imagine working in a company with over 300 employees and 15 different departments whose only way of communicating is through email. Imagine if one important email was accidently deleted which led to multiple departments having to redo hours of work. These types of situations happen quite often in many companies that lack project management systems. With so many to choose from, what are the 3 best project management systems to use?
First, there is Trello. “Trello is the easy, free, flexible, and visual way to manage your projects and organize anything, trusted by millions of people from all over the world.”
Trello has a basic plan and a premium plan in which you can pay for, but since they have so many features in their free plan, a lot of companies can freely use Trello’s services to organize their team projects at no cost. Trello also allows your company to have unlimited amounts of people make an account to manage one project. This means a team of 100 people, could all have their own login account and be segments into smaller teams to create and execute different project flows through Trello. Since Trello has an application for Android and Apple, project management can be controlled from access of your phone anywhere. Project Boards are the base features which Trello offers. The great advantage of these boards is that the team lead can create unlimited boards and create a private board for themselves. These boards include features like To-do List where you can check items off, set deadlines, add documents, assign names to projects, and get notifications once a project is complete via email. Trello’s private and public board feature makes it so the user can interact on a public team board while they also have their personal projects on their private board. Even though Trello has a ton of features on the front-end, Trello’s third-party company named, “Power-Ups,” provide dozens of plugins that add even more desired features to your project board. The list of features Trello has to offer is extensive, but with their being so many options out there, it really all comes down to opinion and preference.
Next on my list, is Wrike. Wrike is a digital work management tool that lets users track and coordinate projects, combining a simple user experience and interface with enough depth for power users. Unlike Trello, Wrike has a time tracking feature where users can keep up and get data collected for time spent on a project. Another great feature this software has is the reporting tool. This tool allows businesses to receive information about important projects from multiple teams. Budgeting and cost can be very important to most businesses, so Wrike’s budget feature was created to help companies track cost and send out alerts while comparing and collecting data.
Last on the list is Monday. This project management system allows companies to create and manage their own applications and work management. This software allows you to create team projects by organizing everything in a grid style layout. With many color- coded choices, you can create an interactive To-do list and mark task complete when finished. Monday even has an alert function, that will notify you even when not using the software. When managing a team, Monday makes it easy for the manager to watch and control their team’s workload and rearrange as needed.
Monday has a lot of the same features Trello has but its free version is only a 14-day trial period and then you must pay for the software.
Constantly working on multiple client projects, we at A3 Media organize different projects through the Trello Project Management system. Each project has its own Trello board, and each team first lays out the project and adds each team member to the specialized project on the board. Since Trello has an alert feature which notifies when a job has been completed and ready for the next department, all communication is simply done through Trello. At A3 Media, we strive to make sure each job is done correctly by making sure each internal process is organized and creates a high-quality product for each of our clients.
Digital Media & Graphic Designer
Everyone who wants to start their own business, knows that a website is very important when it comes to getting their brand out there on the web. With so many website builders out there, many people find a tutorial or two online, build their site, and there you have it, but is it really that easy for just anyone to build a WordPress website? Does a person have to have a background in code development to successfully build a WordPress website, and not worry about it breaking?
What is WordPress?
WordPress is a content management system, or CMS for short, that helps bloggers and webmasters edit content on a regular basis without the need to use a traditional HTML editor software.Kinsta
This sounds easy right? It can seem very straight forward. You get your WordPress website up and running with the perfect theme, download a ton of plugins that make your site look cool, and send all your clients to your website. While having a background in web development, I have a ton of my entrepreneur friends who have created their website using the WordPress platform, and always ask me questions when something goes terribly wrong. The first question I ask is, “Did you keep your backend updated on a weekly basis?” You can almost guess the answer is always, “No!”
When building a WordPress website, you must keep in mind that WordPress always has major updates to their software. Your theme will need to be updated from time to time, and your plugins need to be updated on we weekly basis. If you ignore updating your backend, you can risk your site breaking and not being viewable by your clients. With so many major updates, WordPress theme and code developers can introduce new features, security, and big fixes to backend code that will keep your website up to date.
Let’s say you install WordPress 5.0 and miss important updates 6.0 – 8.0, and your site plugins stop working because those plugins were supposed to be updated with every major WordPress update. I have even run into some sites where the person would keep the WordPress backend software updated but forgot to update the plugins. In result of this, after updating the plugins all at once, the site broke. To resolve this issue, we had to deactivate each plugin to see which plugin was no longer compatible with their WordPress theme.
Once we found the plugin, we had to find another plugin that literally did the same functionality to replace the bad plugin that would no longer work, and also go through the 30-page website and delete all the old short code. During this trouble shooting, there was one time the site completely went offline, and we could not login through the browser. My friend had no knowledge of how to get to her website’s server and would have been out of luck if she had no help. I literally had to go to the hosting server and find the website’s theme folder, then delete one plugin folder at a time and refresh the site after each deletion. Her website finally came back online after doing this final troubleshoot.
At A3 Media, we take the time to make sure all plugins are up to date on a weekly basis, and all WordPress system software updates are checked daily to avoid the inevitable. We know the importance of making sure our background code and system are always healthy. We can always assure that our clients are able to simply go to our site for all of their business needs. Using WordPress has made it easy for our company to manage content keeping all of the latest media trends updated throughout our sites. Multiple people from our team are able login to the backend and manage the content, while our developer can make sure everything from the WordPress theme, software, and plugins are always up to date.
Digital Media & Graphic Designer