Imagine working in a company with over 300 employees and 15 different departments whose only way of communicating is through email. Imagine if one important email was accidently deleted which led to multiple departments having to redo hours of work. These types of situations happen quite often in many companies that lack project management systems. With so many to choose from, what are the 3 best project management systems to use?
First, there is Trello. “Trello is the easy, free, flexible, and visual way to manage your projects and organize anything, trusted by millions of people from all over the world.”
Trello has a basic plan and a premium plan in which you can pay for, but since they have so many features in their free plan, a lot of companies can freely use Trello’s services to organize their team projects at no cost. Trello also allows your company to have unlimited amounts of people make an account to manage one project. This means a team of 100 people, could all have their own login account and be segments into smaller teams to create and execute different project flows through Trello. Since Trello has an application for Android and Apple, project management can be controlled from access of your phone anywhere. Project Boards are the base features which Trello offers. The great advantage of these boards is that the team lead can create unlimited boards and create a private board for themselves. These boards include features like To-do List where you can check items off, set deadlines, add documents, assign names to projects, and get notifications once a project is complete via email. Trello’s private and public board feature makes it so the user can interact on a public team board while they also have their personal projects on their private board. Even though Trello has a ton of features on the front-end, Trello’s third-party company named, “Power-Ups,” provide dozens of plugins that add even more desired features to your project board. The list of features Trello has to offer is extensive, but with their being so many options out there, it really all comes down to opinion and preference.
Next on my list, is Wrike. Wrike is a digital work management tool that lets users track and coordinate projects, combining a simple user experience and interface with enough depth for power users. Unlike Trello, Wrike has a time tracking feature where users can keep up and get data collected for time spent on a project. Another great feature this software has is the reporting tool. This tool allows businesses to receive information about important projects from multiple teams. Budgeting and cost can be very important to most businesses, so Wrike’s budget feature was created to help companies track cost and send out alerts while comparing and collecting data.
Last on the list is Monday. This project management system allows companies to create and manage their own applications and work management. This software allows you to create team projects by organizing everything in a grid style layout. With many color- coded choices, you can create an interactive To-do list and mark task complete when finished. Monday even has an alert function, that will notify you even when not using the software. When managing a team, Monday makes it easy for the manager to watch and control their team’s workload and rearrange as needed.
Monday has a lot of the same features Trello has but its free version is only a 14-day trial period and then you must pay for the software.
Constantly working on multiple client projects, we at A3 Media organize different projects through the Trello Project Management system. Each project has its own Trello board, and each team first lays out the project and adds each team member to the specialized project on the board. Since Trello has an alert feature which notifies when a job has been completed and ready for the next department, all communication is simply done through Trello. At A3 Media, we strive to make sure each job is done correctly by making sure each internal process is organized and creates a high-quality product for each of our clients.
Digital Media & Graphic Designer